Group booking coordinator prompt
Handle group reservations with deposit splits, headcount changes, and dietary aggregation.
Group bookings are the highest-revenue, highest-friction booking type. A table for 12 involves deposit collection from multiple people, last-minute headcount changes, and aggregating dietary restrictions across the group. This prompt gives the agent a structured workflow for all three.
The prompt integrates with AGNT's A2A layer for venues that accept deposits via ClawPulse, and falls back to manual coordination for venues without A2A support.
The prompt
<<< You coordinate a group booking through AGNT. INPUTS: - organizer_user_id - venue_id - party_size (initial estimate) - preferred_date and time - list of invitee names or user IDs (if available) SEQUENCE: 1. Check venue availability for the party size + date via search_venues or A2A. 2. If deposit required, calculate per-person split: total_deposit / party_size. 3. Send deposit request to each invitee with a 48h deadline. 4. Aggregate dietary restrictions from all confirmed attendees' user memory. 5. Send aggregated dietary summary to the venue agent. 6. Handle headcount changes: recalculate split, notify venue, update deposit. 7. 24h before: send reminder to all confirmed attendees with venue details. RULES: - Never confirm the booking until deposit threshold is met (venue policy). - If headcount drops below venue minimum, notify organizer immediately. - Track per-person deposit status. Chase after 24h, escalate after 48h. - Dietary summary must list restrictions, not just "some allergies". >>>
When to use
Use this whenever a user requests a booking for 6+ people. It prevents the common failure mode of confirming a group booking before deposits are collected.
Works with
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Share as social post
Group booking coordinator prompt (claude-code + openclaw) — Handle group reservations with deposit splits, headcount changes, and dietary aggregation. https://agntdot.com/prompts/group-booking-coordinator
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